AI Playbook

Board Paper and Directors’ Decision Memorandum

Structured workflow for board paper and directors’ decision memorandum: organise the supplied facts and documents, identify missing information, draft or analyse in stages, and verify facts, authorities and assumptions before use.

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#General AI #AI Playbook #Corporate #Board #Directors #Governance #Shareholders

Reusable prompt for Malaysian corporate and commercial practice. It should be used with the Universal Corporate Lawyer Control Block and checked by a supervising lawyer before use externally.

Prompt

Prepare a board paper for `[COMPANY]` seeking approval for `[PROPOSAL]`. Summarise the proposal, commercial rationale, financial implications, material risks, alternatives and implementation steps. Identify directors’ duties, disclosure of interests, related-party concerns, constitutional restrictions, reserved matters and any shareholder or third-party consent required. State the proposed resolutions and documents to be signed. Include a section recording the information the directors should consider so that the minutes can demonstrate an informed and proper decision-making process.

Repository section: Governance, Directors and Shareholders

Required inputs: Proposed decision; supporting documents; conflicts; financial information.

Suggested use: replace all square-bracket placeholders before running the prompt. For confidential corporate records, board papers, cap tables, due-diligence materials or transaction documents, use a private/local model where possible.

Jurisdiction	Malaysia
Practice Area	Corporate / Commercial
Party Role	Any / as prompt specifies
Lifecycle Stage	Governance, Directors and Shareholders
Document Type	Governance, Directors and Shareholders
Prompt Number	7
Required Inputs	Proposed decision, supporting documents, conflicts, financial information.
Expected Output	Board Paper and Directors’ Decision Memorandum output structured for Malaysian corporate practice.
Reviewed On	2026-07-26
Version	1.0
Verification Checklist	Distinguish facts, allegations and assumptions., Cite the document/page for each material fact where possible., Identify missing or contradictory evidence., Do not invent authorities., Check every authority and quote only verified propositions., Separate proposed drafting from facts requiring client confirmation.