AI Playbook

Board and Shareholder Resolutions

Structured workflow for board and shareholder resolutions: organise the supplied facts and documents, identify missing information, draft or analyse in stages, and verify facts, authorities and assumptions before use.

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Reusable prompt for Malaysian corporate and commercial practice. It should be used with the Universal Corporate Lawyer Control Block and checked by a supervising lawyer before use externally.

Prompt

Draft the board and/or members’ resolutions required to approve `[ACTION]`. First determine the correct approving body, voting threshold, notice, quorum, written-resolution availability and conflict procedures under the Companies Act 2016, constitution and shareholders’ agreement. Draft resolutions covering authority, approval of documents, execution, filings, incidental acts and certification. Include recitals only where they assist the corporate record. Provide a schedule of documents approved and a post-resolution action list. Flag any fact that prevents finalisation.

Repository section: Governance, Directors and Shareholders

Required inputs: Proposed action; constitution; shareholder agreement; board composition.

Suggested use: replace all square-bracket placeholders before running the prompt. For confidential corporate records, board papers, cap tables, due-diligence materials or transaction documents, use a private/local model where possible.

Jurisdiction	Malaysia
Practice Area	Corporate / Commercial
Party Role	Any / as prompt specifies
Lifecycle Stage	Governance, Directors and Shareholders
Document Type	Governance, Directors and Shareholders
Prompt Number	8
Required Inputs	Proposed action, constitution, shareholder agreement, board composition.
Expected Output	Board and Shareholder Resolutions output structured for Malaysian corporate practice.
Reviewed On	2026-07-26
Version	1.0
Verification Checklist	Distinguish facts, allegations and assumptions., Cite the document/page for each material fact where possible., Identify missing or contradictory evidence., Do not invent authorities., Check every authority and quote only verified propositions., Separate proposed drafting from facts requiring client confirmation.