AI Playbook

Minutes of Board or General Meeting

Structured workflow for minutes of board or general meeting: organise the supplied facts and documents, identify missing information, draft or analyse in stages, and verify facts, authorities and assumptions before use.

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#General AI #AI Playbook #Corporate #Minutes #Governance #Directors #Shareholders

Reusable prompt for Malaysian corporate and commercial practice. It should be used with the Universal Corporate Lawyer Control Block and checked by a supervising lawyer before use externally.

Prompt

Convert the supplied meeting materials into accurate minutes of `[BOARD/GENERAL]` meeting of `[COMPANY]`. Record date, time, place, attendance, chair, notice, quorum, declarations of interest, documents tabled, material deliberations, abstentions and resolutions. Do not turn advocacy or informal discussion into findings of fact. Preserve disagreements and qualifications where material. Identify unclear decisions or missing procedural facts separately before producing the clean minutes. Add an action-item table with owner and deadline.

Repository section: Governance, Directors and Shareholders

Required inputs: Agenda; attendance; papers; notes or transcript; resolutions.

Suggested use: replace all square-bracket placeholders before running the prompt. For confidential corporate records, board papers, cap tables, due-diligence materials or transaction documents, use a private/local model where possible.

Jurisdiction	Malaysia
Practice Area	Corporate / Commercial
Party Role	Any / as prompt specifies
Lifecycle Stage	Governance, Directors and Shareholders
Document Type	Governance, Directors and Shareholders
Prompt Number	9
Required Inputs	Agenda, attendance, papers, notes or transcript, resolutions.
Expected Output	Minutes of Board or General Meeting output structured for Malaysian corporate practice.
Reviewed On	2026-07-26
Version	1.0
Verification Checklist	Distinguish facts, allegations and assumptions., Cite the document/page for each material fact where possible., Identify missing or contradictory evidence., Do not invent authorities., Check every authority and quote only verified propositions., Separate proposed drafting from facts requiring client confirmation.